Projects and Developments Complete Guide
Learn how to manage new construction projects and developments in Tesoro: from planning to selling the last unit.
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Tesoro's Project Management module is designed for property developers, construction companies and agencies selling new construction projects. Whether you're building a small 8-unit apartment complex or managing a 200-unit master development, Tesoro helps you:
- Keep all project information centralized
- Link properties to development projects
- Track construction progress and milestones
- Give buyers updates via client portal
- Report sales performance per project
This guide explains what projects are, when to use them, and how they differ from regular property management.
What Are Projects?
A Project in Tesoro is a container for a new construction development with multiple units being built and sold as part of the same development.
Think of projects as:
- Apartment complexes - 10-200 units in one building or complex
- Townhouse developments - Row houses with shared amenities
- Gated communities - Villas or homes within one master plan
- Mixed-use developments - Commercial + residential in one project
- Office buildings - Multiple office spaces or floors
Project vs Property:
| Project | Property |
|---|---|
| Container for multiple units | Individual unit (apartment, house, etc.) |
| Has construction timeline | Can be existing or new |
| Shared amenities, location | Unique characteristics per unit |
| Marketing as a whole | Marketing individually |
| Progress tracking (% built) | Status tracking (Available, Sold, etc.) |
Example: "Marina Bay Residences" is a Project with 45 apartments. Each apartment is a Property linked to this project.
When to Use Projects?
✅ Use Projects for:
- New construction developments - Buildings/complexes still being built
- Multiple units under one name - E.g. "Ocean View Apartments" with 30 units
- Shared marketing materials - Brochures, website, model homes that apply to all units
- Construction progress updates - Buyers want to know how construction is progressing
- Phase-based releases - You're selling units in phases (Phase 1, 2, 3)
- Shared amenities - Pool, gym, parking that apply to all units
- Developer/builder focus - You are the developer or selling on behalf of developer
❌ Do niet Use Projects for:
- Existing properties - Resale homes, existing apartments (use normal Properties)
- Single properties - A single house or apartment you're selling
- Unrelated properties - Different properties in different locations without connection
- Property management - Rental properties you manage (niet sell)
Gray zone - Both can work:
- Small developments (2-4 units): Can be Project OR separate Properties, your choice
- Renovation projects: If renovating and selling multiple units, Project can be useful
Key Features of Projects
1. Project Information & Branding
- Project name, developer, architect info
- Master marketing materials (brochures, renders, videos)
- Shared amenities and facilities
- Location and neighborhood info
2. Construction Timeline & Milestones
- Start date, expected completion date
- Construction phases and milestones
- Progress updates (% completed)
- Photo/video documentation of progress
3. Unit Management
- Link individual properties (apartments, units) to project
- Track availability per unit (Available, Reserved, Sold)
- Pricing per unit (can vary per floor, view, etc.)
- Unit customization options
4. Sales Tracking
- Total units vs units sold (Sales velocity)
- Revenue tracking per project
- Phase-based sales reports
- Best-performing unit types
5. Buyer Communication
- Construction progress updates to buyers
- Client portal access for buyers
- Milestone nietifications (Foundation complete, etc.)
- Photo galleries of construction progress
6. Reports & Analytics
- Project performance dashboard
- Sales velocity (units sold per month)
- Revenue vs target
- Time to sell (average days on market per unit)
Real-World Example
Typical Project Workflow
Phase 1: Project Setup (Pre-construction)
- Create Project - Add name, developer, location, timeline
- Add marketing materials - Brochures, renders, site plans
- Define units - Create Properties for each unit, link to project
- Set pricing - Price per unit (can vary)
- Marketing launch - Start promoting project
Phase 2: Construction & Sales (18-24 months)
- Start selling - Create deals for interested buyers
- Update milestones - Log construction progress (Foundation complete, etc.)
- Send updates - Monthly emails to buyers with progress photos
- Track sales velocity - Monitor how many units sold per month
- Adjust pricing - Price updates for remaining units based on demand
Phase 3: Completion & Handover
- Final walkthroughs - Schedule with buyers
- Handover coordination - Keys, documentation, etc.
- Close deals - Mark units as Sold/Delivered
- Post-sales support - Warranty issues, punch lists
- Project completion - Archive project, final reports
Next Steps
Frequently Asked Questions
Can I use an existing building as a Project?
Yes, if you're selling multiple units in the same building (e.g. 10 apartments in an existing complex), you can set this up as a Project. This is especially useful for bulk sales or master agency agreements where you sell all units from a developer.
How many units minimum should I have for a Project?
There's no technical minimum, but Projects make most sense for 5+ units. For 2-4 units you can choose: either as Project (if you want to track construction progress) or as separate Properties. For single units you always just use Properties.
Can I archive a Project later?
Yes! When all units are sold and the project is completed, you can archive the Project. Archived projects remain visible in reports but no longer appear in your active project list. Linked Properties remain normally available.
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